General & Administration

Grants & HR Coordinator PLUS (Remote)

Work Type: Part Time

About Salient Predictions

We help the energy and agriculture sectors make better decisions with exceptionally accurate 2-52 week weather forecasts.  Our award-winning machine learning is grounded in decades of research at MIT/WHOI to produce actionable insights. As a seed-stage venture-backed startup, we are growing rapidly and looking for curious and motivated creators so the world can forecast further.

Job Responsibilities

Working at Salient comes with lots of opportunities to learn and grow and to take on aspects of jobs that may not naturally fit together in a larger organization’s org chart. 

This role, in particular, is a flexible one. At its core is grants management and HR coordination at about half-time. Beyond this core, we are inviting you to build the role you will thrive in. One straightforward option is to be Salient’s half-time grants & HR coordinator. Alternatively, work with us ¾ or full-time by choosing from the list of available additional responsibilities and pitching us on a role and your ability to excel at it.

Core responsibilities: Grants & HR Coordinator - 0.5FTE

  • Coordinate and manage awarded grants

    • public funding (NOAA SBIR Phase 1 – active, NSF STTR Phase 1 - pending)

    • private funding (BMGF - active)

    • FYI current non-dilutive portfolio totals ~$3.5M across 24 months

  • Coordinate and manage grant applications

    • public funding (Phase 2s to build on current Phase 1s, new agency funding eg DOE)

    • private funding (follow-on and new)

    • Write some applications yourself and manage external writing support in some cases

  • Coordinate and manage non-dilutive strategy and pipeline 

    • Collaborate with internal and external partners to surface non-dilutive opportunities

    • Collaborate with Salient product and R&D teams to keep non-dilutive applications aligned with roadmap priorities and focus use cases

  • HR Administration

    • Payroll

    • Onboarding, offboarding

    • Benefits administration (currently medical, dental, 401k)

    • Recruiting infrastructure & processes 

    • Company policies & handbook

    • HR tool management: Rippling, Deel, Betterment, Freshteams ATS, etc.

    • Culture committee, pulse surveys 

The above responsibilities must be included in the role. Once those are covered, pick and choose additional responsibilities from the list below that excite you to create a ¾ or full-time position that you will thrive in. 

Again, this is a unique opportunity to build a role you are jazzed about. You can even make up a new title for your role if that suits your fancy! In your cover letter, explain your desired responsibility stack, how you would title the role, and why you are qualified for it.

Optional additional responsibilities - up to 0.5FTE

  • Finance administration

    • AR / AP

    • Invoicing; bookings tracking

    • Taxes - payroll, sales, corporate income - and tax credits (R&D)

    • Vendor management

    • State compliance

    • Insurance

    • Finance tool management: Ramp, Avalara, QBO, etc.

    • Liaise with external accounting & finance support (in place)

    • Support monthly, quarterly, and annual closes

  • Web & IT

    • Website management

    • IT - manage company-wide SaaS tool stack

  • Internal legal support

    • Review & sign NDAs

    • Review & negotiate customer agreements (trials, pilots, data licenses)

  • HR leadership

    • Add strategy and leadership to the HR admin described above

Salary range: $60,000 - $80,000 annualized at full-time; pro-rated for part-time. Option to flex for additional responsibilities (finance, legal, etc) and experience.

Reports to: Salient Head of Operations


 ● must be US-based

 ● prefer a resident of AK, CO, IL, MA, MN, NH, NJ, NY, NC, OK, RI, TX, VA or WA

Minimum qualifications

  • BA or BS degree 

  • 2+ years coordinating grants and/or multi-year projects  for a university, non-profit, or company

  • 1+ years HR admin (or a willingness to learn quickly)

Preferred skills and qualifications

  • Initiative & prioritization – you’re on top of it, every day 

  • GSHIDO – you wow us with your ability to drive things across the finish line on time if not ahead of schedule

  • Cat herding – your collaborative yet firm project management skills keep all the relevant balls in the air 

  • Accuracy – you know that grant applications and reports require that a million tiny details be correctly synced across lots of documents, and you get it right, every time (or at least almost every time)

  • Ability to handle confidential information – you’ll have access to salary information and confidential company details, and you’ll hold this info with the greatest care

  • Friendly – you’ll build strong relationships with our grant program managers, your presence will be a dynamic and fun addition to our remote culture, and your sunny disposition might even make grant reporting fun…

These are the tools of the trade we are looking for. You don't have to come in with all of them in your toolbox – ideally, you have some, and are willing to learn the rest!

  • Budgeting - grant applications and reports have budgets, you can handle the basic math and juggle budget changes when needed

  • Concise writing - you can and do convey complex topics cleanly and clearly

  • Legal compliance - you review and internalize terms & conditions, and keep the team and the scope of work compliant

  • Project management - you can set up a project and then manage the large and small details of it; this comes intuitively to you, and you are also familiar with cloud-based project management tools to keep teams, timelines, and tasks in lockstep (eg Asana,, JIRA, etc)

  • MS Office and Google Docs, Dropbox and GoogleDrive - you understand that our internal systems never quite line up with our external partners’ systems and you make juggling across the platforms look easy

TO DO: In your cover letter, please build the role you want, detail your qualifications and experience, and convince us you will thrive in the role. 


We offer part-time team members:
  • Flexible working hours: 11am - 4pm EST are our core synchronous hours

  • Remote work: Work and live where you like

  • meeting-free day / week for deep work

  • Gathering for in-person company retreats

  • Mentorship program

  • Professional development stipend

  • Financial wellness and support via our partner, Betterment

  • Paid company holidays

  • Unlimited vacation: Make sure your work is covered and take what you need

Full-time team members are also eligible for:

  • Stock options 

  • Health insurance with generous company contribution

  • Dental insurance with generous company contribution

  • 401k plan with company match up to 3.5%

  • 8 weeks paid family leave for all parents with optional 4-week extension

Hiring Process

At Salient, our no-surprises culture includes recruiting. We aim to create a delightful candidate experience so you are always fully informed and in control:

  • Introduction - hiring manager chat 
  • Hands-on Skills Assessment - async grant management simulation, ~1-2 hours on your own
  • Interview - meet the team, domain skills, teamwork & values
  • Decision - response & offer

Company Values

 ● We are self-motivated. We take initiative. We are doers who take pride in getting things done, correctly. We do not compromise on performance.
 ● We learn constantly. We listen to our customers and each other in service of continuous improvement. A sense of curiosity, honesty, and a beginner’s mindset guide us as we solve the incredibly complex and important climate challenge we’ve embraced.
 ● We collaborate to win. We want to win with and for our people and our customers. Our outcomes-oriented team is more than the sum of its parts.
 ● We are mission-driven. Our work on climate resiliency matters, not just for our customers but for the planet and for the prosperity of future generations.

Equal Opportunity

Salient Predictions embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. 

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